Automated tagging of files
Nextcloud’s Files Automated Tagging app allows to assign collaborative tags to files and folders based on rules, similar to Files access control.
After installing the Files automated tagging app as described in Apps management navigate to the configuration and locate the Workflow settings.
In the example you can see a simple rule with only one condition.
It will tag all files with the restricted tag
Protected file that are
uploaded into a folder that is tagged with
Protect content. No user can
remove the tag
Protected file and therefor access control and retention
both work fine without users being able to work around them.
In this case folder will be also tagged with tag
Protected file, to avoid
this, simply modify the rule to exclude Directory
httpd/unix-directory from it.
The available rules can be seen in the access control section: Available rules.
Please note that the rules do not apply when creating external storages and groupfolders. The root folders of those need to be tagged manually with the desired initial tags. Items created inside later on apply the rules as defined.
It is possible to execute actions like
`convert to PDF` based on assigned tags. Nextcloud
GmbH assists customers in this with hands-on help and documentation on our