Nextcloud Client Manual

Versions:

Appendix B: History and Architecture¶

Nextcloud provides desktop sync clients to synchronize the contents of local directories from computers, tablets, and handheld devices to the Nextcloud server.

Synchronization is accomplished using csync, a bidirectional file synchronizing tool that provides both a command line client as well as a library. A special module for csync was written to synchronize with the Nextcloud built-in WebDAV server.

The Nextcloud Client software is written in C++ using the Qt Framework. As a result, the Nextcloud Client runs on Linux, Windows, and MacOS.

The Synchronization Process¶

The process of synchronization keeps files in two separate repositories the same. When synchronized:

If a file is added to one repository it is copied to the other synchronized repository.
When a file is changed in one repository, the change is propagated to any other synchronized repository.
If a file is deleted in one repository, it is deleted in any other.

It is important to note that the Nextcloud synchronization process does not use a typical client/server system where the server is always master. This is a major difference between the Nextcloud synchronization process and other systems like a file backup, where only changes to files or folders and the addition of new files are propagated, but these files and folders are never deleted unless explicitly deleted in the backup.

During synchronization, the Nextcloud Client checks both repositories for changes frequently. This process is referred to as a sync run. In between sync runs, the local repository is monitored by a file system monitoring process that starts a sync run immediately if something was edited, added, or removed.

Synchronization by Time versus ETag¶

Until the release of the client version 1.1, the Nextcloud synchronization process employed a single file property – the file modification time – to decide which file was newer and needed to be synchronized to the other repository.

The modification timestamp is part of the files metadata. It is available on every relevant filesystem and is the typical indicator for a file change. Modification timestamps do not require special action to create, and have a general meaning. One design goal of csync is to not require a special server component. This design goal is why csync was chosen as the backend component.

To compare the modification times of two files from different systems, csync must operate on the same base. Before client version 1.1.0, csync required both device repositories to run on the exact same time. This requirement was achieved through the use of enterprise standard NTP time synchronization on all machines.

Because this timing strategy is rather fragile without the use of NTP, the Nextcloud server provides a unique number that changes whenever the file changes. Although this number is a unique value, it is not a hash of the file. Instead, it is a randomly chosen number, that is transmitted in the Etag field. Because the file number changes if the file changes, its use is guaranteed to determine if one of the files has changed and, thereby, launching a synchronization process.

Before the 1.3.0 release of the Desktop Client, the synchronization process might create false conflict files if time deviates. Original and changed files conflict only in their timestamp, but not in their content. This behavior was changed to employ a binary check if files differ.

Like files, directories also hold a unique ID that changes whenever one of the contained files or directories is modified. Because this is a recursive process, it significantly reduces the effort required for a synchronization cycle, because the client only analyzes directories with a modified ID.

Comparison and Conflict Cases¶

As mentioned above, during a sync run the client must first detect if one of the two repositories have changed files. On the local repository, the client traverses the file tree and compares the modification time of each file with an expected value stored in its database. If the value is not the same, the client determines that the file has been modified in the local repository.

Note

On the local side, the modification time is a good attribute to use for detecting changes, because the value does not depend on time shifts and such.

For the remote (that is, Nextcloud server) repository, the client compares the ETag of each file with its expected value. Again, the expected ETag value is queried from the client database. If the ETag is the same, the file has not changed and no synchronization occurs.

In the event a file has changed on both the local and the remote repository since the last sync run, it can not easily be decided which version of the file is the one that should be used. However, changes to any side will not be lost. Instead, a conflict case is created. The client resolves this conflict by renaming the local file, appending a conflict label and timestamp, and saving the remote file under the original file name.

Example: Assume there is a conflict in message.txt because its contents have changed both locally and remotely since the last sync run. The local file with the local changes will be renamed to message_conflict-20160101-153110.txt and the remote file will be downloaded and saved as message.txt.

Conflict files are always created on the client and never on the server.

Ignored Files¶

The Nextcloud Client supports the ability to exclude or ignore certain files from the synchronization process. Some system wide file patterns that are used to exclude or ignore files are included with the client by default and the Nextcloud Client provides the ability to add custom patterns.

By default, the Nextcloud Client ignores the following files:

Files matched by one of the patterns defined in the Ignored Files Editor.
Files starting with ._sync_*.db*, .sync_*.db*, .csync_journal.db*, .owncloudsync.log*, as these files are reserved for journalling.
Files with a name longer than 254 characters.
The file Desktop.ini in the root of a synced folder.
Files matching the pattern *_conflict-* unless conflict file uploading is enabled.
Windows only: Files containing characters that do not work on typical Windows filesystems (`\, /, :, ?, *, ", >, <, |`).
Windows only: Files with a trailing space or dot.
Windows only: Filenames that are reserved on Windows.

If a pattern selected using a checkbox in the ignoredFilesEditor-label (or if a line in the exclude file starts with the character ] directly followed by the file pattern), files matching the pattern are considered fleeting meta data.

These files are ignored and removed by the client if found in the synchronized folder. This is suitable for meta files created by some applications that have no sustainable meaning.

If a pattern ends with the forward slash (/) character, only directories are matched. The pattern is only applied for directory components of filenames selected using the checkbox.

To match filenames against the exclude patterns, the UNIX standard C library function fnmatch is used. This process checks the filename against the specified pattern using standard shell wildcard pattern matching. For more information, please refer to The opengroup website.

The path that is checked is the relative path under the sync root directory.

Pattern and File Match Examples:

Pattern	File Matches
`~$*`	`~$foo`, `~$example.doc`
`fl?p`	`flip`, `flap`
`moo/`	`map/moo/`, `moo/`

The Sync Journal¶

The client stores the ETag number in a per-directory database, called the journal. This database is a hidden file contained in the directory to be synchronized.

If the journal database is removed, the Nextcloud Client CSync backend rebuilds the database by comparing the files and their modification times. This process ensures that both server and client are synchronized using the appropriate NTP time before restarting the client following a database removal.

Custom WebDAV Properties¶

In the communication between client and server a couple of custom WebDAV properties were introduced. They are either needed for sync functionality or help have a positive effect on synchronization performance.

This chapter describes additional XML elements which the server returns in response to a successful PROPFIND request on a file or directory. The elements are returned in the namespace oc.

Server Side Permissions¶

The XML element <oc:permissions> represents the permission- and sharing state of the item. It is a list of characters, and each of the chars has a meaning as outlined in the table below:

Code	Resource	Description
S	File or Folder	is shared
R	File or Folder	can share (includes re-share)
M	File or Folder	is mounted (like on Dropbox, Samba, etc.)
W	File	can write file
C	Folder	can create file in folder
K	Folder	can create folder (mkdir)
D	File or Folder	can delete file or folder
N	File or Folder	can rename file or folder
V	File or Folder	can move file or folder

Example:

<oc:permissions>RDNVCK</oc:permissions>

File- or Directory Size¶

The XML element <oc:size> represents the file- or directory size in bytes. For directories, the size of the whole file tree underneath the directory is accumulated.

Example:

<oc:size>2429176697</oc:size>

FileID¶

The XML element <oc:id> represents the so called file ID. It is a non volatile string id that stays constant as long as the file exists. It is not changed if the file changes or is renamed or moved.

Example:

<oc:id>00000020oc5cfy6qqizm</oc:id>

End-to-end Encryption¶

Nextcloud is built around the fundamental assumption that, as you can host your own Nextcloud server, you can trust it with your data. This assumption means data on the Nextcloud server can be provided to users through a browser interface. Users can browse their files online, access their calendars and mail and other data from the respective apps and share and collaboratively edit documents with others including guests and users without an account. While data on the server can be encrypted, this is largely designed to protect it from malicious storage solutions or theft of the whole hardware. System administrators always have access to the data.

But for a subset of data, this assumption of trust might not hold true. For example, at an enterprise, the documents of the Human Resources department or the financial department are too sensitive to allow system administrators who manage the server, access them. As a private user, you might trust your hosting provider with the vast majority of your data but not with medical records. And even if there is trust in the server administration team, a breach of the server can never entirely be ruled out and for some data, even a tiny risk is unacceptable.

The Nextcloud End-to-end Encryption feature (E2EE) was designed to offer protection against a full compromise of the server. See for more details our blog about the threat model for the encryption solutions in Nextcloud and our webpage about End-to-end Encryption. If the end-to-end encryption app is enabled on the server, users can use one of the clients to select a local folder and enable this feature. This will ensure the client encrypts data before it is transmitted to the server.

The first time E2EE is enabled on a folder in any of the clients, the user is prompted with a private key consisting of 12 security words. The user is strongly recommended to record these somewhere secure as the complete loss of this private key means there is no way to access their data anymore. The key is also securely stored in the device’s key storage and can be shown on demand. Making the folder available on a second device requires entering this key. Future versions of Nextcloud clients will be able to display a QR code to simplify the process of adding devices. Sharing with other users will not require any special keys or passwords.

Encrypting files locally means the server has no access to them. This brings with it a number of limitations:

E2EE files can not be accessed or previewed through the web interface
E2EE files can not be edited with Online Office solutions
E2EE files can not be shared with a public link
E2EE files can not be searched, tagged, commented on and have no versioning or trash bin
E2EE files can not be accessed in other Nextcloud Apps. This means they have no chat sidebar, can not be attached to emails or deck cards, shared in Talk rooms and so on
E2EE results in slower syncing of file and works poorly or not at all with large files and large quantities of files

These limitations are fundamental to how securely implemented end-to-end encryption works. We realize there are some solutions that call their technology ‘end-to-end encryption’ but with browser access. Reality is that offering browser access to end-to-end encrypted files would essentially negate any of the benefits of end-to-end encryption. Serving a file in the browser means the server needs to be able to read the files. But if the server can read the files, administrator or a malicious attacker who gained access to the server, can too. Decrypting the file in the browser does not solve this security risk in the least, as the javascript code that would be needed to decrypt the file comes FROM the server, and of course a compromised server would simply send modified javascript code which sends a copy of the encryption keys to the attacker without anybody noticing. See for more details our blog about the threat model for the encryption solutions in Nextcloud and our webpage about End-to-end Encryption.

The E2EE design of Nextcloud allows for sharing on a per-folder level to individual users (not groups), but, as of early 2021, this feature is still on the road map for implementation in the clients.

Due to all these limitations that are inherent to true end-to-end encryption, it is only recommended for a small subset of files, in just a small number of folders. Encrypting your entire sync folder is likely to result in poor performance and sync errors and if you do not trust your server at all, Nextcloud is perhaps not the right solution for your use case. You might instead want to use encrypted archives or another solution.

Note

End-to-end Encryption works with Virtual Files (VFS) but only on a per-folder level. Folders with E2EE have to be made available offline in their entirety to access the files, they can not be retrieved on demand in the folder.

Virtual Files¶

Note

This feature is currently only available on Windows by default. Linux implementation is experimental and must be enabled by adding showExperimentalOptions=true to the nextcloud.cfg configuration file in the App Data folder. macOS, at the moment, is using the same backend as Linux one. It can be enabled with the same showExperimentalOptions flag.

Oftentimes, users are working with a huge amount of files that are big in size. Synchronizing every such file to a device that’s running a Nextcloud desktop client is not always possible due to the user’s device storage space limitation. Let’s assume that your desktop client is connected to a server that has 1TB of data. You want all those files at hand, so you can quickly access any file via the file explorer. Your device has 512GB local storage device. Obviously, it’s not possible to synchronize even half of 1TB of data that is on the server. What should you do in this case? Of course, you can just utilize the Selective Sync feature, and keep switching between different folders, in such a way that you only synchronize those folders that you are currently working with. Needless to say, this is far from being convenient.

That’s why, starting from 3.2.0, we are introducing the VFS (Virtual Files) feature. You may have had experience working with a similar feature in other cloud sync clients. This feature is known by different names: Files On-Demand, SmartSync, etc. The VFS does not occupy much space on the user’s storage. It just creates placeholders for each file and folder. These files are quite small and only contain metadata needed to display them properly and to fetch the actual file when needed.

One will see a hydration (in other words - file download) process when double-clicking on a file that must become available. There will be a progress-bar popup displayed if the file is large enough. So, the hydration process can be observed and it makes it easy to then find out, how long, it would take to fetch the actual file from the server. The “Hydration” can be thought of as “downloading” or “fetching” the file contents. As soon as hydration is complete, the file will then be opened normally as now it is a real file on the user’s storage. It won’t disappear, and, from now on, will always be available, unless it is manually dehydrated.

As long as the VFS is enabled, a user can choose to remove files that are no longer needed from the local storage. This can be achieved by right-clicking the file/folder in the explorer, and then, choosing “Free up local space” from the context menu. Alternatively, space can be freed up by right-clicking the sync folder in the Settings dialog. It is also possible to make files always hydrated, or, in other words, always available locally. A user just needs to choose the “Make always available locally” option in the aforementioned context menus.

The VFS can also be disabled if needed, so, the entire folder will then be synced normally. This option is available in the context menu of a sync folder in the Settings dialog. Once disabled, the VFS can also be enabled back by using the same context menu. Files that must be removed from the local storage only, need to be dehydrated via the “Free up local space” option, so, the placeholder will get created in place of real files.

Note

End-to-end Encryption works with Virtual Files (VFS) but only on a per-folder level. Folders with E2EE can be made available offline in their entirety, but the individual files in them can not be retrieved on demand. This is mainly due to two technical reasons. First, the Windows VFS API is not designed for handling encrypted files. Second, while the VFS is designed to deal mostly with large files, E2EE is mostly recommended for use with small files as encrypting and decrypting large files puts large demands on the computer infrastructure.

User Status¶

Starting from 3.2.0, user status is displayed in the Nextcloud desktop client’s tray window. The icon and a text message are displayed as long as those are set in the user’s account menu in the Web UI (server’s website). At the moment, setting the status from the desktop client is not available. The status is updated almost immediately after it is set in the Web UI. Default user status is always “Online” if no other status is available from the server-side.